Chabad Intown is seeking a highly organized, proactive Office Manager / Executive Assistant to oversee day-to-day office operations while supporting program execution across the organization. This role provides administrative and project support to the executive team and plays a key role in ensuring that systems, communications, and the office environment run smoothly and professionally.

This role is ideal for someone who:

• Excels in a dynamic, fast-moving environment

• Is a strategic thinker who loves to innovate

• Has the ability to shift between projects and deliver excellence

• Brings creativity, confidence, and a can-do attitude to any situation

Key Responsibilities:

• Keep the office organized, stocked, and running efficiently

• Manage communications, inboxes, and scheduling for programs and events

• Support classes and community programming behind the scenes

• Handle donor correspondence, CRM updates, and campaign logistics

• Assist the Rabbi and team with day-to-day administrative needs

Qualifications:

• • 4–6+ years of experience in administration, operations, nonprofit work, or a related field (or equivalent experience)

  • Outstanding written and verbal communication skills

  • Strong organizational skills with exceptional attention to detail

  • Ability to manage multiple projects, meet deadlines, and adapt in a fast-paced environment

  • Strong interpersonal skills and ability to work with diverse stakeholders

  • Proactive, resourceful, and able to work independently

  • Comfortable with technology and willing to learn new systems and tools

Preferred Attributes:

• • Experience in a nonprofit, synagogue, school, or mission-driven organization

  • Background in office management, executive support, or operations coordination

  • Experience supporting a senior leader or executive in a fast-paced environment

  • Familiarity with donor management, fundraising support, or CRM systems

  • Proven track record of managing multiple projects and deadlines simultaneously

  • Comfortable working with data, lists, and tracking systems (e.g., spreadsheets, CRMs)

  • Demonstrated ability to follow established systems while improving processes over time

Please send your resume and cover letter to selan@chabadintown.org or apply using the form below.